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I’ve been a fan of Gmail and the Google Workspace since I launched my Virtual Assistant business back in 2011. With Gmail being my go-to email platform, I spend a lot of time in and out of it every day. Whether you’re a Gmail veteran or new to the platform, I’m excited to share some of my favorite Gmail productivity tips that have helped me work smarter, not harder.

Turn off Conversation View

My biggest tip is to turn OFF conversation view. New(er) users to Gmail might not know that Gmail defaults to grouping like emails into “conversations” rather than have each email show up in your inbox separately. I find it difficult and time consuming to keep on top of new replies when they are grouped this way and much prefer to see each email and all subsequent replies to that email come into my inbox as a new, separate email.

To turn off conversation view, at the top right of your Gmail, click on the ‘Settings’ gear icon, then select ‘See all Settings’. You will scroll down to Conversation View, toggle it to OFF and then scroll to the bottom of the page and select ‘Save’ to save changes.

Snooze Emails

How many times have you received an email when you are in the middle of something and just don’t have time to reply right away? Or you get distracted and actually forget to reply because the email gets lost in an overflowing inbox? (Click here to learn how to conquer an out-of-control inbox once and for all!) Instead, snooze emails in Gmail in order to take care of them later, especially if you are easily distracted.

To snooze an email, simply hover over the message and on the far right side, click on the ‘Clock’ icon. You then have the option to pick the time you’d like that email to pop back to the top of your inbox. When you snooze an email, Gmail simply moves it from your inbox to the ‘Snoozed’ Folder in the left-hand side menu. You can easily access it whenever you want by clicking into that folder and viola, all your snoozed emails are there waiting for you! Either reply right from this location or click on the clock icon again and select ‘Unsnooze’, which will move the email back to the top of your inbox.

Create Calendar Events from Gmail

You can easily add an event to your Google calendar right from inside any email in Gmail itself.

From an open email, at the top above the message, click ‘More’ (3 dots) and select ‘Create event’. A new tab will open in your browser to your Google Calendar and it will create an event. The event title and description are automatically added based on the Gmail subject and email message. You can then edit any details and save!

If you’re a visual learner, click HERE to watch a short screen share video of the process.

Use Gmail Templates

It’s no secret that I am a huge fan of Gmail templates. They are a massive timesaver and I use them ALL the time! I wrote a step-by-step blog post about setting up Gmail templates – read it here! 

Bulk Delete Emails in Gmail

There are a couple ways to do this, but the easiest way is to click on the ‘Select All’ toggle near the top to select all emails on the page. Once you have selected all emails on the page, you will also have the option to select all emails either in that folder or inbox.

The easiest way to bulk delete emails from a specific email address is to use a filter. Up at the top in the search bar, paste the email address whose emails you want to delete. Gmail will filter to just show those specific emails. You simply Select All, then delete.

Remember when you delete emails from Gmail, they are moved to your trash can where you can let them sit there for 30 days. Once the 30 days have passed, Gmail will then permanently delete them for you. Or you can choose the option at the top to ‘Empty Trash Now’. Once you do that, those emails are gone forever.

Which time saving Gmail tip are you going to try first?