Have you ever found yourself writing the same or similar emails over and over? Or do you copy/paste an email from a Word Doc where you have your saved text? If you’ve never work with templates, you’re in for a treat. Templates are a great way to save tons of time.
The first step is to enable templates in the Gmail settings.
- Click on Settings (gear icon) in the top right corner of your screen
- Click on “See all settings”
- Select the “Advanced” tab
- Go to the section “Templates” and choose “Enable”.
- Click “Save Changes” at the bottom of the menu
Once you have enabled templates, it’s time to create your templates:
- Click the “Compose” button. The New Message window will open.
- Type in the subject line and the body of the email for the template. (If you have an email signature that is added to every email you send, remove it in this email. It will be added when you use the template.)
- When you’re done, click on the three dots on the bottom-right corner of the compose window.
- Hover over the option “Template” and next on “Save draft as template”.
- Chose the option “Save as new template”.
- Enter the name of the new template, then hit the save button. (PRO Tip: Whatever you call the template becomes the subject line.)
Sending a new email using a template is super simple:
- Start a new email draft by clicking the “Compose” button.
- Click the three dots in the bottom right corner of the compose window.
- Hover the cursor on “Templates”.
- Choose the template you want to use.
- The template will appear on the compose window, and you will be able to edit it before hitting “Send”.
Once you start using Gmail templates, you will wonder how you ever got along without them! You’ll save time and be able to send a tailored, personal email every time!